• Competitive
  • Paris, Ile-de-France, France
  • Permanent, Full time
  • Moody's
  • 2019-03-20

Human Resources Administrator

Location: Paris, Ile-de-France, France

The Role / Responsibilities:

The HR Administrator role in France is responsible for providing specific France focused HR support for activities that do not reside within the HR Connect function which is distinct and separate but are required to be supported for France only, including actions required in support of French Labour Code, in support of Moody's employees in France and in support of the VP, Human Resources, France.
  • Acquire and maintain a good understanding of Moody's business, in order to provide optimal HR customer service.
  • Provide general administrative support for the HR department including involvement in group event planning and in group-wide initiatives as assigned
  • As needed, support Senior HR Management. During vacations and times of absence, provide back-up in order to ensure uninterrupted flow of operations
  • Assist in reviewing HR department administrative processes, consistently implementing efficiency improvements and establishing new processes when necessary. Establish clear protocols on standards of service.
  • Adminster management of Navigo pass, sick leaves with and without certificates, part times charts, luncheon vouchers)
  • Full management of recording and filing working time interviews
  • Full management and local oversite of of HR filing for MGF, MIS and MA
  • Full management of Security social detachments for all employees,
  • New Hire onboarding and induction is owned by HR Connect and is not the responsibility of this role. However, where there are agreed upon French specific addendums to the process this role is responsible for creating and Leading HR and administrative meetings in order to explain how things work in France.
  • Administer health & safety documents, complementary health, social security, vitale card, resident card, Amex card, sick leave certificates etc.
  • Management of Medical Visits / Setting up medical examination for new employees
  • Take lead for the Prevoyance(insurance) process of obtaining the salary for employees who are on long-term sick leave, contacting the supplier , updating the procedure after the meeting
  • Create as necessary all Business trips certificates (Invitation letters) - Preparation of business trip letters
  • Manage subscriptions for medical insurance with Vivinter
  • transfer of sick leave and transport tickets from Grenoble and Paris, scanning and transfer of transport tickets and sick leave from Saint-Cloud, transfer of Leavers and Starters, transfer of telecommuting and part-time contracts
  • Completing forms and sending them to CPAM about work accidents and accidents on the way to work (2 forms)
  • Responsible for exiting employees, return of computers, badges etc. setting up the meeting with leaving employees to return their AMEX, phone and PC.
  • Distributing meal vouchers
  • Manual registration of new employees in the registration book ( manage and propose process improvements)
  • Ensure managers have appropriate induction programmes to introduce new employees to current employees
  • Prepare and send excel file to register overtime or on-call duty data to managers
  • Preparing and distribute/issue the change of manager letter to employees. Cooridinate with HRC
  • Registering an accident at work/on the way to work and filling the documents related to this


Qualifications
Required Qualifications:
  • Excellent customer service skills
  • Attention to detail and ability to work independently
  • Excellent written, oral, and interpersonal communication skills
  • Ability to handle multiple concurrent tasks and changing priorities
  • Strong collaboration and teamwork skills.
  • Comfortable and experienced in processing workflow, transactions and data changes using SAP/SuccessFactors, Kenexa 2XB or similar HRMS and/or Applicant Tracking System.
  • Knowledge of ServiceNow or other case management systems.
  • Sound France HR Adminstrator Training/ Qualifications .


Preferred Qualifications:
  • Excellent customer service skills
  • Attention to detail and ability to work independently
  • Excellent written, oral, and interpersonal communication skills
  • Ability to handle multiple concurrent tasks and changing priorities
  • Strong collaboration and teamwork skills.
  • Comfortable and experienced in processing workflow, transactions and data changes using SAP/SuccessFactors, Kenexa 2XB or similar HRMS and/or Applicant Tracking System.
  • Knowledge of ServiceNow or other case management systems.
  • Sound France HR Adminstrator Training/ Qualifications .


Moody's is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody's Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.