Japanese Speaking Secretary - Global Hedge Fund

Duties and Responsibilities

• Coordinate high volume of internal and external meetings
• Develop relationships with broker sales teams to effectively plan meetings
• Calendar planning: screen for conflicts and make sure teams are prepared for meetings (travel accommodations)
• Corporate access support for your team.
• Log meeting details in database
• Collect and organize research reports, models, and company quarterly and annual reports
• Book travel arrangements including flight, hotel and ground transportation for PMs and team
• Process expense reports for PMs and team
• Liaise with key operational areas to organize new hire training schedules and oversee onboarding
• Perform special projects for teams or IE management which may require utilizing various applications (e.g. internal proprietary software, Factset, Bloomberg)
• Eventually develop basic understanding of industries (energy, industrials, financials, consumer, technology, media and telecom) to better service the teams
• Learn about International Equities technology infrastructure, investment philosophy and risk framework
• Participate in weekly business meetings with teams

Skills and Experience

• Minimum SVQ/NVQ: Level 5, HNC/HND. Bachelor’s degree is preferred but not required.
• Minimum 2-3 years administrative assistant experience, preferably within financial services (preferred, but not required)
• Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint and Outlook) and related software
• Strong time management skills; ability to effectively balance multiple tasks with competing priorities
• Excellent organization skills; detail oriented
• Sense of ownership for one’s work
• Proactive in following up on details, anticipating issues, and closing the loop on all requests
• Ability to exercise discretion when managing confidential information, working across multiple teams and functions
• Mature and strong inter-personal skills; able to interact professionally with peers and senior level management
• Must be teamwork oriented with ability to work independently with minimal guidance
• Adept at problem solving, with ability to be flexible; may act as a resource to other administrative staff
• Excellent English, grammar, written and verbal communication skills
• Possess a genuine desire to learn and work in an environment where there is room for growth / and increasing responsibility (short and long-term)