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Japanese Speaking Secretary - Global Hedge Fund

JobsLab Hong Kong
Posted 20 hours ago Permanent Competitive Package
Posted by
Anthony Kwan
Our client is an American multinational hedge fund. Their have more than 2500 employees globally and the AUM is roughly around US$50 billion. They are now looking for a Japanese Speaking Secretary to support a team in the Hong Kong office. It is definitely a great opportunity.

Duties and Responsibilities

  • Coordinate high volume of internal and external meetings
  • Develop relationships with broker sales teams to effectively plan meetings
  • Calendar planning: screen for conflicts and make sure teams are prepared for meetings (travel accommodations)
  • Corporate access support for your team.
  • Log meeting details in database
  • Collect and organize research reports, models, and company quarterly and annual reports
  • Book travel arrangements including flight, hotel and ground transportation for PMs and team
  • Process expense reports for PMs and team
  • Liaise with key operational areas to organize new hire training schedules and oversee onboarding
  • Perform special projects for teams or IE management which may require utilizing various applications (e.g. internal proprietary software, Factset, Bloomberg)
  • Eventually develop basic understanding of industries (energy, industrials, financials, consumer, technology, media and telecom) to better service the teams
  • Learn about International Equities technology infrastructure, investment philosophy and risk framework
  • Participate in weekly business meetings with teams


Skills and Experience

  • Minimum SVQ/NVQ: Level 5, HNC/HND. Bachelor’s degree is preferred but not required.
  • Minimum 2-3 years administrative assistant experience, preferably within financial services (preferred, but not required)
  • Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint and Outlook) and related software
  • Strong time management skills; ability to effectively balance multiple tasks with competing priorities
  • Excellent organization skills; detail oriented
  • Sense of ownership for one’s work
  • Proactive in following up on details, anticipating issues, and closing the loop on all requests
  • Ability to exercise discretion when managing confidential information, working across multiple teams and functions
  • Mature and strong inter-personal skills; able to interact professionally with peers and senior level management
  • Must be teamwork oriented with ability to work independently with minimal guidance
  • Adept at problem solving, with ability to be flexible; may act as a resource to other administrative staff
  • Excellent English, grammar, written and verbal communication skills
  • Possess a genuine desire to learn and work in an environment where there is room for growth / and increasing responsibility (short and long-term)
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