Depositary Team Leader, Senior Associate

  • Location: Gdańsk, Pomorskie, Poland
  • Salary: Competitive
  • Job Type: Full time

Depositary Team Leader, Senior Associate

Depositary/Trustee Business: The core function of depositary services is overseeing the assets and operations of the client under regulations of UCITSV and AIFMD.

Role: Depositary Team Leader
In the role of Depositary Team Leader, Senior Associate you will be responsible for first line managing the Depositary Team. In order to efficiently and effectively manage the operations, the Team Manager focusses in particular on the following:

Goal setting and organizing
The Team Leader sets the operational goals for the team as a whole, and the operational and personal development goals for the individual team members. This includes:
  • Assigning and communicating responsibilities within the team.
  • Managing the work flow of the team.
  • Setting clear, realistic, and challenging PPR goals for Team Members.
Observing and supporting
The Team Leader observes the status of the operations and provides additional management attention whenever needed. This includes:
  • Quality controlling the work conducted both in terms of quantity (finishing the daily tasks) and quality (outcome of the work). Focus points for quality control are: timeliness, accuracy, and completeness of work conducted.
  • Hosting regular one-on-one meetings with Team Members, providing feedback, and give or arrange coaching for Team Members where necessary.
  • Hosting bi-annual PPR reviews. Describe the witnessed development of the team member and agree on the focus points for the coming months.
Risk management and management information
The Team Leader manages the risks within the team, on an operational and a human resources level. The Team Leader keeps the Department Head informed of problems and successes within the Depositary Team. This includes:
  • Conducting resolution sessions with team members when needed due to quality of work or communication style issues.
  • Meeting with the Department Head on a weekly basis and assuring that after this meeting, theDepartment Head is aware of any issues regarding the timeliness, accuracy and completeness of all work conducted within the Depositary Team, any needs that need addressing, whether technical or staffing based.

Other duties:
  • Prepare and plan workloads to ensure client and internal deadlines are meet
  • Identifies and takes action to correct procedural weaknesses
  • Act as first point of contact for general queries
  • Facilitate resolution of outstanding issues and/or exceptions with other departments in respect of the unit's work
  • Monitor and document process flows and procedures
  • Management of internal/external audit requests through to audit sign off.
  • Determine training requirements and development activities of the team
  • Oversee the mentoring and development of the team through goal and objective setting.
  • Ensuring communication with appropriate contacts on outstanding items is effective in order to ensure highest standards are met Introduce and contribute new ideas/procedures to further streamline the operational process
  • Ensure error reporting and mitigating actions in place.

To be successful in this role, your experience should include:
  • Strong understanding of financial markets, financial instruments and products
  • At least 3 years of experience in fund industry or relevant field
  • Previous exposure to people management or project management with high number to stakeholders
  • Experience in Custody/Depositary role is beneficial
  • Academic background in related field, bachelor degree
  • Excellent verbal and written English
  • High interpersonal skills, great communication skills, able to share technical knowledge and negotiate with stakeholders
  • Great Team player

We offer:
  • Employee savings plan
  • Premium life insurance package
  • VIP medical package
  • International operating environment
  • Language classes
  • Soft skills trainings
  • Technical workshops
  • Development sessions with a mentor
  • Diversity of opportunities across a range of challenging and highly complex activities
  • Technical or leadership career pathway

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