Receive too many QCB/court letters daily via email as one PDF file, split each letter in a separate PDF file, rename and save in the relevant folder
Receive physical letters from police, GAMA, third parties through hand delivery or by external/internal mail, scan, rename and save it in PDF format in the relevant folder
Receive physical response letters from the litigation team addressed to QCB/courts/others, scan the same, rename and save it in PDF format in the relevant folder
Receive letters by email from the litigation team addressed to QCB/courts/others, rename and save it in PDF format in the relevant folder
Average number of letters weekly is 500.
Update the internal report daily with the full details of above and below mentioned letters
Issue weekly report of pending matters
Receive and send internal and external mails
Scan documents received by mail and forward to the relevant staff
File original documents received by mail in the relevant physical files
Follow up with the mailroom to get a proof that certain mails are delivered/ handed over/ submitted by impost
IT Dept. Store:
Scanning physical files in the store and saving the same in the relevant folders
Preparing the relevant form to return original documents to the banks store, updating the original documents handover report, send originals by mail to the store and get written confirmation of delivery and save a copy in the relevant e-file
Retrieving physical files from the IT dept.’s store upon the request of any of the litigation team
Re-arranging the physical files in the store and sending old files to the bank’s store
Helping the litigation team in some admin tasks
Whereas most of letters received are in Arabic and the reports are in English, translating some details from Arabic to English correctly and updating the reports with the same
High School, Collage Diploma / University degree is preferred.
2 - 3 years of experience as administration assistant in IT firm or similar environment.