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Team Assistant - Workplace Services

Schroders Investment Management
London, United Kingdom
Posted 4 days ago Permanent Competitive
Team Assistant - Workplace Services
Who we're looking for

Someone who is proactive, hands-on with a can-do attitude, providing our own department and internal clients with a seamless service.

You'll be responsible for providing services to the whole department. This will be a varied and challenging role that requires an exceptionally organised, practical and proactive individual to provide professional, administrative and project support to the department

About Schroders

We're a global investment manager, helping institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.

We have around 5,000 people on six continents, and we've been around for over 200 years, we keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper.

The base

You'll be based at our HQ in the City of London which was only completed in 2018 so is still very new. It's been designed with accessibility and collaboration in mind so there are many different working areas.

The team

We're part of Workplace Services, the team that provides Facilities, Estates Management, Utilities, Sustainability, Travel and Physical security services internally to Schroders.

We're open to flexible working, so we can all balance our personal and professional commitments.

What you'll do

• Arrange meetings as requested
• Collate data and produce reports / presentations
• Calendar and diary management for Global Head of Workplace Services
• Completion of Expenses for Senior members of the department
• Arranging travel and booking accommodation
• Providing general administrative support for the Workplace Services team
• Liaising with client and colleagues
• Intranet updates & management
• Preparing and arranging for various documentations to be signed via Docusign
• Assist Head of Group Physical Security with Admin jobs
• Admin eMail Inbox monitoring
• IT - MyAccess & Techlink Requests
• Mail Distribution
• Stationery Orders
• To be flexible with varying workload, changes in priorities and the requirements of the team

The knowledge, experience and qualifications you need

• The role requires a highly self-motivated, dedicated and practical person who possesses a broad range of people and organisational skills
• Relevant experience for the anticipated tasks
• Excellent Microsoft Office suite skills, including PowerPoint
• Excellent computer skills, you will be required to quickly learn systems used internally such as DocuSign and Imanage
• Exceptional communication skills and an ability to work with a wide range of people
• Confident self-starter, able to work proactively, think ahead and multi-task
• Exceptional organisational skills and 'can-do' attitude
• Equivalent/relevant experience
• Attention to detail and pragmatic problem-solving and decision-making skills
• The ability to work autonomously

The knowledge, experience and qualifications that will help

• Completion of similar roles in similar organisations

What you'll be like

• A team player, willing to pitch in and help achieve results
• An excellent communicator - great at listening, being clear and giving reassurance
• Self-motivated and enthusiastic with a desire to achieve and produce excellent works
• Someone with a real attention to detail
• Able to plan, organise and prioritise your own and others' time well; working to given timeframes; responding promptly to all administrative tasks
• Resilient, able to work under pressure and with tight deadlines
• Flexible, curious and willing to learn

We're looking for the best, whoever they are

Schroders is an equal opportunities employer. You're welcome here whatever your socio-economic background, race, sex, gender identity, sexual orientation, religious belief, age or disability.

Job ID  4569
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