Real Estate Assistant Real Estate Assistant …

Oaktree Capital Group
in Florence-Graham, CA, United States
Permanent, Full time
Be the first to apply
Oaktree Capital Group
in Florence-Graham, CA, United States
Permanent, Full time
Be the first to apply
Real Estate Assistant
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  • Administrative Assistant, Real Estate Job Locations US-CA-Los Angeles Job ID 2019-1839 Job Department Real Estate
  • Responsibilities

    Based in downtown Los Angeles, the Administrative Assistant will provide administrative support to several members of the Real Estate department.

    Responsibilities include:

    • Answering and managing incoming phone calls, faxes and mail;
    • Maintaining calendars and scheduling meetings and conference calls;
    • Scheduling travel arrangements and preparing detailed itineraries as needed;
    • Reviewing, preparing and managing expense reports;
    • Maintaining contact databases;
    • Processing correspondence and letters;
    • Reviewing, tracking and maintaining documents such as funding memos; following-up to obtain information as necessary;
    • Reviewing and maintaining expenses for investment properties;
    • Developing and maintaining electronic and non-electronic filing systems;
    • Preparing PowerPoint presentations;
    • Creating and maintaining reports in Excel and other applications;
    • Managing legal bills and invoices; and
    • Performing other administrative duties as needed, such as faxing, copying and ordering supplies.
    • Opportunity to take on additional administrative responsibilities for asset management team
    • 5 to 7 years relevant experience, some experience within real estate or financial services preferred; Individual will be required to obtain notary license;
    • Outstanding follow-up and organizational skills with a strong attention-to-detail;
    • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks;
    • Possess analytical skills and the ability to manage project-based work; and
    • Strong working knowledge of Microsoft Office applications, with an emphasis on Excel and PowerPoint skills. 
    Personal Attributes
    • Excellent interpersonal, verbal and written communication skills;
    • Self-starter with a proven ability to take initiative;
    • Hard-working with strong dedication to the position and company; and
    • Team-oriented with strong integrity and professionalism.

    Bachelor’s degree is required.

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