Assitant Office Manager Assitant Office Manager …

Experian Information Solutions Incorporated
in Boston, MA, United States
Permanent, Full time
Be the first to apply
Competitive
Experian Information Solutions Incorporated
in Boston, MA, United States
Permanent, Full time
Be the first to apply
Competitive
Assitant Office Manager
šŸŒŽ English English (United Kingdom) Espaol Portugus (Brasil) () īœ… This job posting isn't available in all website languages ā˜° Office Manager & Administrative Assistant New šŸ“… īœ¤ īœø īœŠ 19 hours ago Post Date šŸ“… īœ¤ īœø īœŠ 196729 Requisition # Apply for Job Share this Job Experian Scottsdale Office

Experian Data Quality is a global leader in providing data quality software and services. We help our clients to proactively manage the quality of their data through world-class validation, matching, enrichment and profiling capabilities. With flexible SaaS and on-premise deployment models, Experian Data Quality software allows organizations around the world to connect with their customers by delivering intelligent interactions, every time.

Core responsibilities:
Office Manager
- Make sure office space is organized, stocked with supplies, and welcoming to all
o Place weekly orders of groceries, coffee, and office supplies
o Greet employees and guests when they arrive
o Manage visitors by adding them to the security list
o Check visitors in at EDQ front desk
o Make sure office supply closets and kitchen are stocked and tidy
- Manage all office vendor, building, and wider Experian relationships
o Build relationship with a variety of vendors by placing orders when needed, knowing when deliveries are occurring, and working with finance on vendor costs
o Work with the building when submitting work orders
o Build the offices Fire Safety Team, continually maintain it, and work with the building to schedule emergency touch bases
o Work with contacts across Experian for the onboarding and leaver process, and answering miscellaneous questions
- Ad-hoc
o Place catered meals upon request
o Assist with Service Now Catalogue orders upon request
o Reserve conference rooms upon request
o Plan office events upon request
o Answer miscellaneous questions from employees
o Assist a variety of departments with any requests
HR Administrator
- Manage onboarding and leaver process
o Manage onboarding process by working with hiring manager, ordering laptop, consolidating all employee details with necessary business documents for first day, updating in-house records and set up desk.
o Collect and verify all onboarder I9 information.
o Manage leaver process by working with the manager, processing and sending back the laptop, updating in-house records, and collecting confidentiality form and separation checklist.
- Manage communication channels
o Update HR Teams Channel with office information and general employee information
o Work with HR on sending surveys to staff
o Manage general communication upon request
- Manage One Experian Recognition campaign
o Run spot award report monthly
o Manage communication announcements and reminders around recognition campaign
o Update spot award monthly with new winners
- Ad-hoc HR projects
o Create HR Surveys and send to staff upon request
o Assist Executive Management team upon request
o Record notes for culture meetings and focus groups upon request
o Manage posting required employment posters and Experian posters in designated areas around the office

Skills:

Ā 
- High School diploma or equivalent experience.
- Typically requires 0-4 years related experience.
- Strong organizational skills.
- Good oral and written communication skills.
- Strong knowledge around Microsoft Office
- Ability to learn how to build content by using tools like Bananatag, PowerPoint & Canva
- Good customer service skills.
- Ability to operate a variety of types of office equipment.
- Strong multitasking & time management skills
- Problem-solving


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