The role of the Investor Relations Associate is to service the information, data, reporting and analytics requirements of clients and investors, ensuring timely, objective and transparent delivery. He/She is also responsible for the firm’s image, reputation and brand, will be required to work with the CEO and sales team to provide a clear communications strategy, through marketing, media/PR, conferences and social media. The Investor Relations Associate reports directly to the CEO, and works closely with all departments; investment, operations, risk, finance, legal and sales teams.
Role and Responsibilities:
- Being the first point of call for clients and investors when they require fund/portfolio reporting, data, analytics and any other quantitative or qualitative information.
- Providing accurate timely reporting externally:
- Monthly Fund Reporting: produce fund newsletters for distribution to clients. Production of these newsletter requires the understanding of complex ratios and formulae to calculate risk and performance statistics such as sharpe/sortino ratios, standard deviation, drawdowns, up/down capture etc.
- Monthly and Quarterly Portfolio Reporting: produce portfolio manager’s reports for the firm’s segregated managed accounts. Production of these manager’s reports requires the understanding of complex ratios and formulae to calculate risk and performance statistics such as sharpe/sortino ratios, standard deviation, drawdowns, up/down capture, contribution, attribution, exposures (country, sector, instrument, counterparty) and portfolio and cash reconciliations.
- Weekly Fund and Portfolio Reports: Provide weekly updates to investors, which range from providing net performance estimates, to more complex reports such as net position appraisals, daily cumulative TWR reports and portfolio holdings summary.
- Preparing Fund and Portfolio Presentations: Each strategy has a marketing presentation which is used to update existing investors and to also market to prospective investors. The presentations are a combination of quantitative or qualitative information, which the Investor Relations Associate collects from his/her monthly reporting packs and with the input of the Head of Research and investment team (when company data, financials and case studies require updating).
- Maintaining a register of the firm’s investors/clients.
- Managing investment and operational due diligence processes. The requirement is for the Investor Relations Associate to organize meetings, draft/coordinate/collate responses to questionnaires and RFIs for existing clients, prospects, allocators/consultants.
- Monitoring global consultant database and platforms and ensuring the firms’ data (performance and AUM statistics) is kept up to date.
- Providing sales support by organizing roadshows, sourcing new clients, providing research notes on prospective new clients (AUMs, allocations, investment preferences, RFIs, team profiles etc.), providing analytics requested by prospective investors, adding investor profiles and preferences to ensure future delivery of newsletters/reports and macro updates, maintaining a record of the ‘investor pipeline’; recording correspondence and ensuring follow-ups are delivered.
- Maintaining detailed records of client communications and ensuring data and information recorded on the firm’s CRM system (Backstop) is timely and up to date, carrying out data cleansing, data analysis, and working with the sales team to ensure pipeline and meeting notes are added to the CRM.
- Preparing client meeting packs for all client/investor meetings (eg. up to date presentations, current portfolio holdings, history of correspondence with the client and client profile).
- Assisting with all ancillary tasks.
Skills and Qualification Requirements:
- Bachelors/Master’s degree in a mathematical or social science discipline; e.g. mathematics, economics, engineering, law, finance, accounting etc.
- 5+ years’ experience working in an asset management firm, or financial services firm
- Need to have an experience with public equities
- CAIA qualification is a plus
- Knowledge of public equities, fixed income and real estate
- Strong Excel and PowerPoint is a must
- Must be a clear and professional communicator
- Must be detail oriented
- Excel (High)
- Advent Geneva (Low/Medium – but a plus)
- Bloomberg (High/Medium)
- MS PowerPoint (High)
- Macros/VBA (Low – but useful)
- Backstop CRM (High – but training would be provided as it is a unique platform)