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Secretary - Immediate Joiner

Brixio Dubai, United Arab Emirates
Posted 3 days ago Permanent Competitive
Secretary - Immediate Joiner
Join a leading company in Dubai known for its innovation and excellence. We are seeking a highly organized and proactive Secretary to support our executive team. If you thrive in a dynamic, fast-paced environment and seek opportunities for growth, we invite you to apply for this exciting role.

What you will do:

Administrative Support:.

  • Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.

Office Management:

  • Organize and coordinate office operations and procedures.
  • Manage office supplies inventory and place orders as necessary.
  • Oversee the maintenance of office facilities and equipment.

Record Keeping:

  • Maintain and update filing systems, both electronic and physical.
  • Handle confidential information with discretion and ensure data protection compliance.
  • Manage and archive official documents and records.

Communication:

  • Act as a liaison between departments and external contacts.
  • Schedule and coordinate meetings, conferences, and appointments.
  • Prepare meeting agendas, take minutes, and distribute them to relevant parties.

Support to Staff:

  • Assist in the preparation of regularly scheduled reports.
  • Provide administrative support to various departments as needed.
  • Assist in the onboarding process for new hires.

Requirements
  • High school diploma or equivalent; college degree preferred.
  • Proven experience as a secretary or administrative assistant.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.
  • Excellent time management skills and ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Strong organizational and planning skills.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.

Desired Attributes:

Professional demeanor:

  • Proactive and resourceful with a strong sense of initiative.
  • Ability to handle multiple tasks simultaneously and meet deadlines.
  • Discreet and trustworthy with confidential information.
Job ID  5F9CB8D42A
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