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Team Secretary - UAE national preferred

Standard Chartered Bank
Dubai, United Arab Emirates
Posted 6 days ago Permanent Competitive
Team Secretary - UAE national preferred
Role Responsibilities
Job Summary
The role is required for a varied duties and responsibilities including responding to queries from stakeholders across all offices, the maintenance of a knowledge management system, coordinating in house training conducted by external law firms and managing the legal invoicing system currently in place. This position offers a wide variety of challenging work in a supportive, dynamic and friendly environment.
Responsibilities
  • Assist in daily interaction with the Africa and Middle East (AME) Legal teams and other internal stakeholders.
  • Acting as a contact between Legal Department and Business Groups in managing referrals, organizing meetings and addressing general queries.
  • Assist in legal referrals from Business Groups and monitoring the same. Manage the referrals database and rota.
  • Manage the onboarding of Legal new hires/ new joiners. Preparation of Job Requisition and setting-up the new hire's IT access and procurement of equipment.
  • Managing the internal legal invoicing management system, which includes liaising with the finance departments of external law firms.
  • Assist in Business Visa application process (compiling visa requirements and coordination with PR Office/PRO assistants/PRO)
  • General correspondence, emails, preparing power points drafts, conference call set-ups etc.
  • Manager travel, visa, hotel arrangements, travel file.
  • Co-ordinate all travel arrangements for visiting staff including hotel accommodation, ticketing, transportation and visas.
  • Managing and coordinating diaries for internal and external meetings and calls.
  • Assist in preparing meetings, gather meetings papers, discussion pack, agenda etc.
  • Prepare expense reports, process invoices for payment.
  • Monitoring and keeping audit trail of team's expense reports.
  • Manage the Sharepoint team leave calendar. Keeping records of sick leave.
  • Updating org charts for team.
  • Stock control and procuring office stationery, reviewing and monitoring invoices for payment.
  • Raising RMS request for all IT Procurement requirement of the department, follow-up and ensure the request is done on time.
  • Shared Drive administration.
  • Maintaining Dept. Personnel files; update and maintain Admin documents in Shared folder and archiving.
  • Assist with the smooth running of department and ensure premises and IT issues are promptly addressed.
  • Maintain confidentiality at all time.
Regulatory & Business Conduct
  • Display exemplary conduct and live by the Group's Values and Code of Conduct .
  • Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
  • Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance
Key stakeholders
  • Regional CCIB Legal and Product teams
  • Country Heads of Legal
  • FM Legal, AME
  • Islamic Team
  • COO, Legal
  • Regional BPMs
Qualifications

Bachelor's Degree
Skills and Competencies
  • Result oriented individual, highly presentable, with excellent communication (both written and oral) and interpersonal skills.
  • Mature outlook with strong administrative and organization skills and attention to detail.
  • Should be able to handle multiple tasks effectively and efficiently and be a good team player.
  • Strong inter-personal and exceptional organization skills, Comfortable working under pressure and against tight deadlines and multiple tasking.
  • Highly computer literate and with exceptional skills in MS Office and other software with the ability to work independently.
  • Ability to handle sensitive matters at all levels of the organisation with discretion and confidentiality.

About Standard Chartered
We're an international bank, nimble enough to act, big enough for impact. For more than 160 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion. Together we:
  • Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
  • Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
  • Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term
  • In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.
  • Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
  • Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with with minimum global standards for annual and public holiday, which is combined to 30 days minimum
  • Flexible working options based around home and office locations, with flexible working patterns
  • Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
  • A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning
  • Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.
  • Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you've applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.

Visit our careers website www.sc.com/careers
Job ID  2200018252
ABOUT COMPANY
London, United Kingdom
85000 Employees Corporate Banking
We’re an international bank, nimble enough to act, big enough for impact. For more than 160 years, we’ve worked to make a positive difference for our ...
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